Office/Workplace Manager

Job description

Alice & Bob is developing the first universal, fault-tolerant quantum computer to solve the world’s hardest problems. The quantum computer we envision is based on a new type of superconducting qubit: the Schrödinger cat qubit 🐈‍⬛. Compared with other superconducting platforms, cat qubits have the remarkable ability to implement quantum error correction autonomously!

We are a diverse team of more than 250 brilliant people from over 35 countries, united by one goal: revolutionize computing with a practical, fault-tolerant quantum machine. Ready to take on unprecedented challenges and help transform technology? Join us and let’s shape the future of quantum computing together!

Role objective

The Office Manager manages our offices to provide a reliable, safe, high-quality work environment aligned with Alice & Bob’s culture and CSR objectives.

Reporting to the VP of People & Culture, this person oversees office operations and services to support employees on-site.

In this role, you will interact daily with many internal stakeholders (People & Culture, IT, Marketing & Communications, Construction & Facilities, Procurement, Security, Finance, managers, and employees) and external partners (the landlord, maintenance and cleaning providers, office and catering suppliers, travel providers, and other office-related service providers).

Responsibilities

1. Ensure an employee office experience that meets Alice & Bob’s standards

Keep the offices clean, tidy, functional, organized, and welcoming every day.

Ensure meeting rooms, shared spaces, and office equipment are operational.

Manage reception, visitors, and on-site hospitality in coordination with the Security team.

Coordinate service providers and day-to-day office operations.

Handle workplace requests and quickly resolve practical office issues.

Manage office supplies, catering and food orders, company merchandise, and day-to-day workplace logistics.

Coordinate furniture deliveries, installations, and office moves.

1. Help communicate and bring company culture to life every day

Be the heartbeat of Alice & Bob: know your colleagues and take care of them.

Contribute to onboarding new employees by introducing the office and company culture.

Maintain a work environment aligned with Alice & Bob’s culture, scientific identity, and quality standards.

Organize, deliver, and evolve our internal rituals and events, including their logistics.

1. Contribute to the framework and deployment of quality of working life and conditions (QVCT)

Implement changes related to the remote-work policy and remote-work conditions, for example a flexible-desk tool.

Propose improvements to our QVCT policies and help implement solutions.

Track employee business travel and evolve our travel policy as the company grows.

Candidate profile

Bachelor’s degree (Bac+3) or equivalent in a relevant field, or equivalent experience.

Proven experience in office management and workplace environments.

Proficient in vendor management and tracking an operating budget.

Ability to improve and structure processes and procedures.

Strong sense of hospitality and service quality.

Excellent organization, prioritization, and follow-through.

Very strong interpersonal and communication skills.

Sensitivity to CSR issues and environmental and social impact.

Proficiency with Slack, Microsoft 365, Notion, and Precoro (or equivalent tools).

Reliable, service-minded, responsible, discreet, and able to handle confidential information.

Enjoys solving practical problems and improving the employee experience.

Fluent written and spoken French and English.

3–5 years of experience in office management, workplace management, or hospitality.

Startup experience is a plus; technology-sector experience is an additional advantage.

Recruitment process

A 30-minute HR interview with Sylamite, Talent Acquisition Specialist.

A 30-minute interview with Caroline, VP People & Culture.

A one-hour technical test with team members.

A one-hour leadership interview with Chloé, COO, followed by a fit-and-culture interview with two Alice & Bob team members.

Benefits

Our success is your success: participate through our BSPCE plan.

Direct IP compensation: earn substantial bonuses for driving the core patents that define our quantum architecture.

Flexible remote-work policy, up to 40% per month.

A parental plan with additional benefits such as childcare support or extra days off to care for children under 12.

Subsidized Urban Sports Club membership.

Mental health support through moka.care.

25 days of vacation under French law, plus RTT days.

Half of transportation costs covered under French law, or an annual allowance for regular cyclists.

Competitive health coverage with Alan.

Meal vouchers with Swile and access to a fully equipped, regularly stocked kitchen.

Company-paid French courses for those interested.

Studies show that women may hesitate to apply if they do not meet 100% of the listed requirements. This list is a guide, and we would love to receive your application even if you think you only partially match. We want to build innovative teams, not simply check boxes on a job description.

You will join one of France’s most innovative startups at an early stage, as part of a passionate and friendly team on a mission to build the first universal quantum computer!

We love sharing and learning from one another, so you can expect to innovate, develop new ideas, and have room to grow.